£20k - £22k
(depending on experience)
We have a fantastic opportunity for an HR Administrator to join our team on a permanent basis.
The team provide HR services for six agencies within the DDB group, and this role reports into the HR Manager for adam&eveDDB with a dotted reporting line into the HR Business Partner for DDB Remedy and will interact regularly with the three HR Coordinators in the team.
adam&eveDDB is a creative advertising agency with clients such as John Lewis & Partners, Playstation, Lloyds Banking Group, Volkswagen, Exxon Mobil, Waitrose & Partners, Mars and Unilever amongst others. The agency is defined by having a highly interactive, open way of working, with a fast-moving collaborative culture. The agency is made up of approximately 400 employees, ranging from Account Management to Creative, Social Media to Production, Finance and more.
DDB Remedy is a creative agency that focuses on advertising communications for the healthcare industry. The agency works closely with its clients to understand their brands and end-users, working to make sure the campaigns stand out with the aim to help everyone lead greater lives. The agency is made up of approximately 80 employees.
- Collecting references
- Ensuring equipment is ready ahead of the first day and prepare new starter pack
- Payroll system and holiday system administration
- Completing right to work checks
- Drafting and issuing contracts
Completing contract amendment letters and payroll updates
Processing leavers on the systems
Support with freelance paperwork, as required
Providing reference letters
• Send out the benefits emails to the agency each week, and answer queries about
appointments and rescheduling as needed
• Benefits administration including ‘hobby funds’ and season ticket loans
• Answer employees queries' about benefits
Process starters, leavers and contract amends on the HR and payroll system each month
Other payroll administration as required
Learning & Development
Coordinate external training courses
Maintain the log of L&D courses booked
Coordinate internal and external training courses, including managing attendance and catering
Process HR-related invoices and Purchase Orders
Support with the quarterly and annual data collation
Summarise and circulate the notes and actions from the fortnightly HR team meeting
Support with the annual immigration audit each January
Scheduling interviews and coordination of assessments
Employee metric reporting
Key Skills and Experience Required:
A demonstrable interest in HR, which may be evidenced through HR-related study or prior work experience
Confident in using information systems
A passion to build your career within HR
A desire to work within a dynamic, fast-paced environment
An excellent attention to detail and able to follow processes
Able to communicate clearly, professionally and promptly
Excellent time management and organisation skills
Thrives under pressure and is comfortable with change
Able to act with discretion and uphold HR confidentiality
A great team player
Our office is based in Paddington, and we offer a number of great benefits, such as subsidised food and drink, free breakfast and exercise classes, as well as regular access to a GP, Physiotherapist and Nutritionist.
At DDB, we want to make sure that whoever you are, wherever you are from and whatever you believe, you feel completely confident being you. To help achieve this we offer equal opportunities and have core agency initiatives, each with an ambition to improve diversity and inclusion.
Interested…? Great, read on!
How do I apply?
Send your CV and Cover Letter to firstname.lastname@example.org
Deadline: FRIDAY 15th NOVEMBER
Salary: £20k - £22k a year (depending on experience)
Reports to: HR Manager, adam&eveDDB
Working hours: 9.30am to 5.30pm
Annual leave: 25 days, in addition to bank holidays
GOOD LUCK from #TeamBAD